Fiscal Administrator

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Fiscal Administrator

Salary

$56,028.00 - $72,840.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

QAA 06688 04.2024

Department

Department of Early Childhood

Opening Date

04/15/2024

Closing Date

5/3/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

710 S. Ash St Denver, CO 80246

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

ely.behrhorst@state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone.

Committed to Diversity - We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s)

We offer a generous benefits package including:

• 11 paid holidays per year plus vacation and sick leave

• Medical, dental, and vision plans

• State paid life insurance policy

• Choice of 2 retirement plans (defined benefit or defined contribution)

• Optional 401(k) and 457 plans

• State paid short-term disability coverage

• Additional optional life and disability plans

• Credit Union membership

• Training and professional development

To learn more about State of Colorado benefits visit:https://www.colorado.gov/dhr/benefits.

This position will have the opportunity for a hybrid schedule (combination of in-office and remote workplace). Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.

The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.

The Division of Finance, Budget and Procurement has four units: Accounting and Finance, Contracts and Procurement, Budget and Audit/Compliance. The Finance unit is responsible for the general fiscal oversight and fiscal monitoring for the management for the Department. The unit is charged with providing management with timely, accurate and relevant fiscal data required to effectively manage the Program operating within the Department.

Description of Job

This position will provide oversight of financial administration processes to satisfy Federal, State and Department requirements. Activities may include interpreting and developing fiscal processes, identifying necessary supporting documentation to be provided by program staff or contractors; validation of information; and overall quality control. This position will advise program staff on actions needed to ensure fiscal compliance and risk mitigation or elimination. This position is term-limited with funding through December 31, 2026.

What you’ll be doing:

• Manage the contract payment process for assigned programs. This includes reviewing and processing invoices, entering requisition documents and other contract coding modification documents in the State’s accounting system and or approval workflow system, tracking payments and resolving payment issues.

• Enforce compliance with fiscal policies and procedures in accordance with State Fiscal and Procurement Rules, Federal Regulations and guidelines, and Generally Accepted Accounting Principles. This position has participatory communication and meetings with Department of Early Childhood program staff regarding fiscal decisions and processes.

• Provide timely and accurate fiscal reports, which includes formulating, recommending, monitoring, modifying, analyzing and reporting on major funding sources, as well as using historical data and applicable policies and procedures to analyze and project future expenditures.

• Analyze information using a variety of resources and systems to perform fiscal monitoring, reviewing expenditures and providing accurate financial information. Assure proper accounting of Department wide reconciliation, cost allocation calculations, budget revision, fiscal year-end closing and related financial functions.

• Provide customer service, training/orientation and guidance to vendors of the Department of Early Childhood to ensure contractors’ compliance with State Fiscal and Procurement Rules Federal Regulations and Guidelines and Generally Accepted Accounting Principles.

• Perform risk management assessment for potential or current vendors or contractors. Implement Office monitoring plan for subrecipients, which includes reviewing invoices as well as periodic desk reviews and/or site visits. This position is responsible for notifying programs and contracts with potential concerns about contractors’ fiscal capacity and working the program and contracts to determine the appropriate next steps.

• Responds to inquiries from Department of Early Childhood, Department’s Central General Accounting and Reporting, and other Department staff in a timely manner. Complies supporting documentation and correspondence. Researches inquiries, resolves discrepancies, and composes correspondence with supporting documentation.

• Provides customer service, expertise and technical assistance for financial transactions and business processes to Department of Early Childhood personnel, including: identifying proper coding streams, recommending funding sources, and the development and implementation of new policy/business processes.

• Perform other duties as assigned

• Review and recommend new or revised internal operating processes and procedures.

• Participate on various committees, training events, special projects, and focus groups, including activities to maintain current knowledge of developments in the relevant profession. Represent CDEC on various standing or ad hoc committees.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Option I: Experience

Six years of professional experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.

Option II: Combination of Education and Experience

Bachelor’s degree from an accredited institution in accounting, finance, auditing, or business administration AND Two years of professional experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.

Please note: The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition,part-time work will be prorated.

Substitutions:

• Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

• Additional appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

• State of Colorado financial experience

  Highly Desired:

• Experience with Federal grant financial management

DEFINITION OF PROFESSIONAL EXPERIENCE:

Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

CONDITIONS OF EMPLOYMENT

• Applicants must pass a background check prior to employment.

• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

• 10% travel may be required for on-site fiscal monitoring and various meetings

• Term-limited: This position is term-limited with funding through December 31, 2026. A waiver of retention rights will be required to be signed upon acceptance of offer.

Supplemental Information

How to Apply (https://careers.colorado.gov/how-to-apply) (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Complete Applications must include the following documents:

• A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

  Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

  Comparative Analysis Process

  The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

  Failure to submit properly completed documents by the closing date will result in your application being rejected.

  The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

  ADAAA Accommodations: The Colorado Department of Early Childhood is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Director of Human Resources: naomi.gonzales@state.co.us

  The Departmentdoes not offer sponsored visas for employment purposes.

  Technical Assistance

  If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

All positions at the Department require that potential employees undergo a thorough background check. As a condition of employment, you are required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement?

• Yes

• No

  02

  Are you willing to accept an offer within the posted salary range?

• Yes

• No

  03

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".

  04

  This position has been designated as hybrid. The Hiring Manager will discuss the expectations and details of the schedule with you during the interview process. A hybrid position can work a portion of the time from home and a portion of the time in the state workplace location. A workspace is provided for the employee when they come into the office, which could include a cubicle, office, or hoteling station. When required to come into the assigned state workplace, the employee is required to bear the expense of commuting. Do you understand this expectation and are you willing to meet this requirement? [Please write "YES" in the space below in order to continue in the selection process.]

  05

  This position is term-limited with funding through December 31, 2026. A waiver of retention rights will be required to be signed upon acceptance of offer. Do you understand this condition of employment?

• Yes

• No

  06

  Describe your experience working with or applying governmental generally accepted accounting principles

  07

  Describe your knowledge of or experience with grants financial management

  08

  List any additional relevant experience you would like us to consider in determining if you meet the qualifications of this position. Please, include the months and years relevant to the experience you describe.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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