• We are looking for a Coordinator to join our SPT Business Affairs, Administration team, supporting the Vice President of Business Affairs Admin. In this role, the Coordinator interfaces and coordinates with creative, business affairs, legal, payroll, accounts payable, finance, IT, talent agents, outside attorneys, and business managers. The Coordinator will be responsible for the payment process of development payments and invoices as well as administrative tasks.

  Responsibilities

• Provide organizational and administrative support to the Vice President, anticipating needs of the executive and always being two steps ahead: building extensive databases and tracking reports for above and below-the-line projects

• Setting meetings and appointments

• Managing meeting logistics (IT needs, supplies, room set-ups, etc.)

• General administrative duties include but not limited to updating databases, creating, and maintaining organizational distribution lists, managing subscriptions, processing mail, copying, filing, etc.

• Process Development Payments for Options and Shows

• Process invoices, data input across multiple platforms, approval tracking, responding to payment inquiries both internally and externally, drafting correspondence, and extensive follow-up.

• Communicate with outside agents, attorneys, business managers, staff about various stages of payments

• Work with business affairs execs, creative execs, attorneys, staff, payroll, accounts payable, finance & labor on various issues

• Manage vendor set-up process

• Track and process invoices as needed.

• Track internal payment approvals

  Requirements

• 1 - 2 years of experience in the entertainment industry or agency

• Education:  B.A., B.S., or equivalent experience

• Ability to absorb new information quickly

• Some finance, client accounting or business affairs admin experience

• Excellent verbal (professional and friendly demeanor) and written (spelling, punctuation, grammar) communication skills.

• Strong computer skills (Microsoft Word, Outlook, Excel, PowerPoint), Tableau and data manipulation experience is a PLUS

• Exceptional organizational and interpersonal skills

• Strong Analytical Skills

• High attention to Detail

• Experience working in a fast-paced environment with tight deadlines 

• Must be able to multi-task and work well with others 

• Can work independently to achieve goals and have a no task is to small attitude

• *Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.