Job Description

• Real Estate Lease Administration contractor with experience providing general and executive level administrative support as well as lease administration services in a productive working environment.
• Includes lease administrator responsibility for performing day-to-day activities related to lease abstraction and data management in Real Estate Management (REM) tool. 
• They will also collaborate with the Real Estate team and other departments to complete administration support projects as needed. 

* *

*Minimum Position Qualifications: *

• Experience in Retail Commercial Real Estate
• Experience in Real Estate Lease Administration or Property Management Administration 
• Strong interpersonal skills and experience collaborating with others. 
• Demonstrated ability to quickly learn and understand highly technical documents, concepts, and terms. 
• Proficient in Microsoft Office. 
• Strong oral and written communication skills; ability to create and present information. 
• Highly organized and proficient at multi-tasking. 
• Demonstrate ability to effectively collaborate to achieve objectives. 
• Ability to work with internal/external customers and vendors in a professional manner. 
• Excellent initiative and follow-through skills. 
• Ability to handle sensitive information with a high degree of confidentiality. 
• Strong analytical and problem-solving skills. 
• Must be self-motivated and can be productive and efficient independently.

• Prompt and regular attendance

   

*Desired Job Experience: *

• Experience successfully providing technical & executive level administrative support in a productive working environment. 
• Understanding of basic commercial real estate industry terminology. 
• Understanding of basic legal document types and terminology. 
• Experience working with real estate related legal documents. 
• Experience working with legal contracts, understanding and interpreting legal clauses and critical dates
• Strong independent work ethic 
• Strong attendance and on-time record 
• Experience or strong adaptation to technology databases. Some systems include: Custom databases, Digital Repositories, Oracle, Site Folio, Business Objects, I-payables, Vendor Payables, Business Objects 
• Paralegal experience a plus 

* *

Key Responsibilities

• Provide general support to the Real Estate Department including file management, word processing, coordinating intra-office and external correspondence, intake lease administration mail, drafting of legal notices and coordination for follow-up action.  
• Document Management through organization, tracking & monitoring original, hard and digital file repositories.
• Perform lease data audits through both manual and automated data analysis and review against digital systems to ensure quality. 
• Interpret and abstract critical legal documents, terms and clauses in accordance with project needs, legal requests, tasks or needs. 
• Manage data input into Real Estate Management software and/or future property records database in accordance with the Company's data governance standards and protocols. 
• Collaborate with the Real Estate team and other departments following best practices & policies for lease administration. 
• Administrative portfolio management.?
• Partner with internal and external stakeholders for Real Estate Accounting, Property Management, onsite and offsite file management, lease abstraction