Position Number: 002305

Department: College of Humanities & Earth and Social Sciences (Col)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

• Monitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees.

• Train new employees in university financial procedures and policies, as needed.

• Record expenditures and weekly account balances for 2-3 general funds; and expenditures and annual account balances for 13-15 non-general and student award funds.

• Manage accounts of various types: general, discretionary, grants, agencies, student awards, and faculty awards.

• Responsible for purchasing, receiving, check requests, reconciliations, and troubleshooting financial matters.

• Serve as primary departmental resource on business procedures for sound business practices.

• Complete all travel authorization/reimbursement forms, purchase orders, direct pay requests, FTRs, and supply orders.

• Maintain employment records for staff and faculty.

• Complete recruitment paperwork for faculty and staff positions including, but not limited to, the following forms: Faculty AA-02 Recruitment Plan, compose and submission of Ads, AA-04 Requests to Interview, AA-05 Recommendation for Initial Appointment, AA-34, Verification of Academic Credentials and Work Experience, PD-7 Academic Personnel Action, letters of acknowledgement and letters indicating position(s) has been filled.

• Independently resolve customer problems utilizing extensive program knowledge, analytical skills, and research of past actions.

Minimum Experience / Education:

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.

Preferred Education Skills and Experience:

• Bachelor’s Degree in Business Administration or a related discipline; or an equivalent combination of training and experience.

• Previous experience working in Higher Education as an Office Manager or in a similar role is strongly preferred.

• Familiarity with UNC systems is a plus.

• Budget management experience is highly.

• Google and MS Suite software experience.

• Exceptional customer service and communication skills.