SecretaryReq #:0000149393

Category:Clerical / Administrative Support

Status:Per Diem

Shift:Day

Facility:Clara Maass Medical Center

Department:Operating Room

Location:

Clara Maass Medical Center, 1 CLARA MAASS DRIVE, BELLEVILLE, NJ 07109

Job Overview:

Under the supervision of the Operating Room Manager, the weekend, Per Diem Secretary will provide and perform personal secretarial and administrative support services, such as preparing correspondence in final form, receiving visitors, scheduling meetings and maintaining files for the Operating Room, etc.

Qualifications:

Required:

• High School Diploma or equivalent

• Typing 40 WPM

• Must possess excellent communication, time management and interpersonal skills

Preferred:

• Experience in healthcare preferred

Scheduling Requirements

• Shift: Day

• Time: Weekends and based on Department needs)

• Hours: 8:00am-4:00pm

Essential Functions:

• Answers telephone calls in a polite and professional manner and directs calls appropriately

• Messages given to appropriate staff in a timely manner

• Assist with staffing/scheduling

• Complete any referrals as directed

• Coordinate the Court Log. Liaison to the County Court. Ensure that commitment papers are completed properly and sent for judicial review in accordance to the law

• Coordinate unit, patient and physician needs

• Organize transfers to long term care

• Demonstrates a cooperative attitude with co-workers and all staff. Communicates with co-workers in a professional and respectful manner

• Ensures that the unit has the appropriate supplies for patient care

• Obtain mail and distribute as appropriate

• Provide typing for department as needed and directed by the Nurse Manager of Behavioral Health

• USTF Knowledge/Entry

• Maintains charts as necessary-including breaking down charts after discharge and ensuring the charts get to medical records on time

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer