Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Provide clerical support to the National Accounts Manager.

• Extensive use of spreadsheets for compiling data.

• Maintain contract warranty sites.

• Provide customers with Certificate of Insurance renewals.

• Provide back up support to the billing associates.

• Update customer sites.

• Provide weekly and monthly reports.

• Provide back up support to the receptionist for the switchboard, during breaks and on call overflow.

• Provide back up support to the mailroom/UPS.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED is required.

• 3+ years of previous Administrative Assistant or related office experience is required.

• Previous experience in the construction industry is a plus.

• Significant experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.

• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.

• Building positive working relationships with multiple levels of employees and management is required.

• Demonstrating integrity and professionalism is required.

• Demonstrating commitment to company values is required.

• Excellent organizational skills is required.

• Ability to follow-up on tasks and assignments in a timely manner is required.

• Excellent written and verbal communications skills are required.

• Ability to perform basic business mathematical functions is required.

• Ability to work with minimal supervision is required.

• Ability to work effectively in a team environment is required.

• Complying with all operating policies, procedures, executed Plans, and Programs is required.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to talk, hear, and feel. The employee is frequently required to sit, stand, walk, use hands to grasp, and use fingers to maneuver objects. The employee may be infrequently required to lift, pull/push, stoop, kneel, crouch, and reach. Specific vision abilities required by the job include close visual acuity, distance vision, peripheral vision, and depth perception. The physical strength rating of this position is classified as sedentary work which includes exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Operation of a computer keyboard, headphones, telephone, and hand calculator are required. Understanding of addition and subtraction, simple math, simple drawings, technical reports, and technical instructions is required. In addition, the employee must be able to write or present simple memos, summaries, business letters, and technical reports.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans and Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.