Description

We are offering a contract to hire employment opportunity for an Administrative Assistant role based in Allendale, Michigan. This position is part time (up to 32 hours per week) within a small organization with less than 10 office-based employees. The role requires excellent phone skills and a strong attention to detail, with a focus on administrative tasks and data entry.

Responsibilities:

• Handle inbound telephone calls professionally and efficiently

• Conduct data entry tasks such as vendor payables and employee time entries

• Manage billing tasks for customers

• Utilize Excel for various tasks, including basic formulas and color coding for data entry into Sage

• Handle emails and process mail as required

• Assist with electronic and physical filing, specifically for Accounts Payable and Accounts Receivable

• Handle the scanning of job packets for Purchase Orders and billing

• Check Accounts Receivable at month end and manage payables

• Reconcile credit card receipts and conduct reconciliation tasks as required

• Manage office supplies inventory

• Perform other administrative tasks as needed.

Requirements • Proficient in handling inbound telephone calls

• Strong knowledge and experience in using Excel formulas

• Proficiency in using Sage Accounting Software

• Demonstrated experience in data entry

• Excellent interpersonal and communication skills

• Ability to work independently and as part of a team

• Strong organizational skills and attention to detail

• Experience in handling administrative tasks

• Ability to multitask and prioritize work effectively

• High school diploma or equivalent required

• Previous experience in an administrative role is preferred

• Ability to maintain confidentiality and handle sensitive information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .