Kforce Immigration Coordinator in Waltham, Massachusetts

Kforce has a client in search of an Immigration Coordinator in Waltham, Massachusetts (MA).Essential Functions:

  • Supports the client's mission, vision, core values and customer service philosophy

  • Adheres to the client's Compliance Program, including following all regulatory and division/company policy requirements

  • Drive Talent Acquisition hiring compliance through interaction with vendors, managers and Human Resources

  • Assists the Immigration Specialist primarily with administrative tasks associated with visa sponsorship (H-1B, J-1, TN, etc.), permanent resident applications and employer compliance as it relates to the immigration and visa-services function

  • Prepares various immigration and visa-related letters (i.e. Client Letters, employment verification letters)

  • Reviews and updates foreign national employees' I-9 Forms

  • Updates and maintains the Immigration database and monitors work authorization expiration dates

  • Create and accurately maintain files for all work visas, permanent residence cases and other immigration matters and act as a resource for the immigration team

  • Coordinate LCA process, including posting and removing LCA notices and printing certified LCAs for signature

  • Coordinate recruitment stage in the Green Card process

  • Assist in visa transfers and extensions

  • Prepare and maintain H-1B Public Access Files and PERM Audit Files to ensure government compliance

  • Responsible for handling all invoicing for services rendered by external Counsel and/or immigration vendors

  • Ensure I-9 compliance by monitoring, collecting, and updating foreign national employees' work authorization documents

  • Draft and issue employment verification letters for internal employees, and client letters for contractors upon request

  • Additional support as needed

  • Bachelor's degree in Business Administration, HR Management or related field preferred

  • 0-2 years of experience in an operational and/or administrative support role in human resources (prior experience with immigration preferred)

  • Must be able to maintain strict confidentiality in dealing with all documents, files and communications

  • Expert skills within the Microsoft Office Suite (Word, PowerPoint, Excel) and experience with Applicant Tracking systems

  • Proven organizational, critical thinking and administrative skills with keen attention to detail and strong time-management

  • Strong interpersonal and customer service skills

  • High attention to detail with strong organizational skills

  • Excellent written and verbal communication skills

Desired Skills:

  • Self-starter with ability to work independently and as a collaborative member of a team

  • Fast-learner with excellent time-management skills

  • Highly professional at all times

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.Compensation Type:Hours