PIONEER HUMAN SERVICES Housing Administrative Coordinator in Tacoma, Washington

Job ID: 995140 Pioneer Human Services (PHS) is a social enterprise that provides individuals with criminal histories the opportunity to lead healthy, productive lives. You may learn more about our organization, mission, and vision here: . The Housing Administrative Coordinator is responsible for ensuring the safety and security of residents, staff and visitors; and provides quality services and structured programming designed to promote successful community living. As a member of the PHS team committed to our mission and vision, the Housing Administrative Coordinator is responsible for managing rental agreements and facility functions for the Tacoma based housing that includes both permanent and transitional units within close proximity. Further, the Housing Administrative Coordinator is responsible for suggesting and recommending changes in program, policy and procedure as it pertains to landlord tenant law. PRIMARY DUTIES AND RESPONSIBILITIES: Maintain Program & Facility Safety Complete a building/unit monthly inspection schedule Complete unit turns, submit work orders, and connect with local vendors in a timely fashion Write infractions for room issues; work with case managers to address these issues with residents. Prepare tenant legal notices and post. Pick up maintenance forms from each building, do a physical check of issue at hand, assess damage for validity and priority, restock as necessary. Collect tenant rents and other fees. Conduct drug and alcohol monitoring including breathalyzer and urinalysis testing for transitional Housing. Maintain Documentation Complete tenant leases and all corresponding paperwork. Record monthly building and unit inspections on the appropriate forms and data management systems. Maintain an inventory list of materials and supplies utilized in the daily maintenance. Maintain building Bond Compliance and complete all required forms. Maintain building Tax Exemption and complete all required forms. Communication and Collaboration Work in cooperation with the Program Manager and Property Manager to advertise and fill vacant units available to the community and internal referrals. Coordinate with the PHS Service and Maintenance Teams to ensure service and maintenance of units is conducted in a timely manner. Coordinate with outside venders to ensure maintenance of units is conducted in a timely manner. Act as a liaison with other property owners and businesses in the area. Provide day-to-day direction for the assigned Custodian. Participant Engagement Maintain office hours according to a defined posted schedule to address tenant issues and concerns. Respond to tenant complaints and concerns in a timely manner and as required by landlord/tenant law. KNOWLEDGE, SKILLS, AND ABILITIES: Proficient in Microsoft Office Suite including Outlook Tools & equipment: Operate computer hardware and accessories, copy machine, phone carpet shampoo machine, maintenance tools and various other janitorial tools. Customer Interactions: Knowing oneself to the extent that one can differentiate one's own needs from those of the participants. Interactions with participants occur on a daily basis. Current Washington State Driver's License and insurable driving record. Must meet requirements of Company Approved Driver Guidelines. QUALIFICATIONS FOR THE POSITION: High School Diploma/GED Landlord/tenant law experience At least one year experience in human services, preferably working with homeless adults, the economically disadvantaged, mentally ill or chemically dependent. Current CPR/First AID Certification or within two months of hire. Preferred: Apartment management expe