COMMUNITY COLLEGES OF SPOKANE Fiscal Specialist 2 - Head Start in SPOKANE, Washington

Fiscal Specialist 2 - Head Start SALARY: $3,177.00 Monthly OPENING DATE: 03/15/19 CLOSING DATE: 04/01/1904:00 PM DESCRIPTION: Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date. The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Fiscal Specialist 2 in the Head Start/Early Head Start Division. GENERAL DEFINITION Under general direction, this position provides fiscal administrative support for the HS/EHS/ECEAP program. This position will act as a liaison with Head Start sites, CCS budget, general account and purchasing departments, and state, federal, and community agencies ensuring fiscal accuracy of in-kind hours, budgets and fiscal accounts by analyzing, developing, modifying and maintaining budgets for grants and contracts for HS/EHS/ECEAP. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Manage Head Start/Early Head Start system-wide in-kind databases for multiple budgets, tracking systems, report writing, create new rate sheets, and review processes for accuracy. Train all HS/EHS staff on in-kind rules and processes and notify and advise appropriate individuals of in-kind statuses. * Establish and maintain program budgets to support program planning goals and directives. Research and forecast revenues and planned expenditures for grants/contracts and/or program requests. Establish budgets in the state/college format, grant format and program report format. * Develop, modify and maintain spreadsheets and systems for projecting and monitoring budgets and costs. Provide managers with training and technical support to utilize the spreadsheets and systems. Identify fiscal system shortfalls and assist in developing corrective actions. * Reconcile salaries and employee benefit projections, employee time and effort reporting, and prepare general ledger transfers with CCS payroll. * Forecast, analyze and revise program wide budgets, integrating revised program planning, revenue forecasting, budget needs/commitments and planned program expenditures. Notify and advise appropriate individuals of relevant findings. * Evaluate and allocate expenditures to appropriate budget and chart of accounts. Advise staff regarding fiscal compliance with departmental, institutional, federal, state and/or granting agency policies, procedures, regulations and standards. * Prepare, compile and provide program budget reports such as In-kind, Policy Council, Board of Trustees, and other program budget reports. * Perform Purchasing Card Custodian duties: sign card in/out to staff; log transactions; review and code transactions; and reconcile invoices to statement. * Maintain confidential filing and documentation systems. * Perform bus pass custodian duties: sign bus passes out to authorized site staff; log transactions; perform site audits; and arrange pass purchases to maintain adequate supply for sites. * Provide site back-up for child care billing in absence of site fiscal support: contact state or community agencies to initiate child care payment authorization for eligible clients; prepare billing invoice