UnitedHealth Group Facilities Administrative Operations Assistant - San Antonio, TX in San Antonio, Texas

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)

Under general supervision, the Administrative Operations Assistant provides telephone, front desk reception duties, administrative support, and meeting coordination to the corporate offices.

In addition, the Administrative Operations Assistant provides direct support to end users on a variety of issues, such as identifying, researching, and resolving facilities problems and responding to personnel requests for facility support by phone or via email. To ensure service levels are maintained and are done in a timely manner, the Administrative Operations Assistant will document, track and monitor problems as well as create and manage escalation procedures.

This position also provides support for the corporate mail room function and serves as a team member on assigned projects, assisting with communication coordination, documentation and recordkeeping.

Primary Responsibilities:

  • Serves as the receptionist for all departments in the building. Signs-in visitors according to policy and operates main phone line for the building

  • Responsible for postage meter utilization, distribution of incoming/outgoing mail and the distribution of supplies and packages

  • Maintains conference room schedules, sets appointments and conference calls, creates phone relief schedules and places refreshment orders for meetings

  • Responds to telephone calls, email and personnel requests for technical support. Utilizes ServiceNow to enter and track work orders. Responds to user with receipt confirmation of work orders and collects additional information as necessary

  • Creates, completes, copies and distributes correspondences (i.e. letters, reports, memos, posters, announcements, notes, meeting agendas, invoice verifications and processing, etc.)

  • Orders office and break room supplies, forms and other applicable equipment

  • Provides guidance and support to Facilities Maintenance Technicians

  • Performs all other related duties as assigned

Required Qualifications:

  • High school diploma or GED

  • 1+ years of customer service experience

  • 2+ years of clerical experience

  • Experience with Microsoft Office computer software programs to include word processing, spreadsheets, graphics and email applications

Preferred Qualifications:

  • Advanced training in secretarial sciences and computer training

  • Bilingual language (English/Spanish) proficiency

  • Strong customer service background

  • Strong organizational skills, attention to detail, and ability to prioritize projects in a multi-task environment

  • Able to utilize judgment while maintaining a degree of creativity

Careers with WellMed. Our focus is simple. We're innovators in preventative health care, striving to change the face of health care for seniors. We're impacting 240,000+ lives, primarily Medicare eligible seniors in Texas and Florida, through primary and multi-specialty clinics, and contracted medical management services. We've joined Optum, part of the UnitedHealth Group family of companies, and our mission is to help the sick become well and to help patients understand and control their health in a lifelong effort at wellness. Our providers and staff are selected for their dedication and focus on preventative, proactive care. For you, that means one incredible team and a singular opportunity to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: Facilities Administrative Operations Assistant, San Antonio, TX, Texas