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University of Pennsylvania Event Coordinator in Philadelphia, Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Event Coordinator

Job Profile Title

Administrative Assistant B

Job Description Summary

This position acts as an event coordinator assisting clients with the details of their previously scheduled events in Perelman Quadrangle, as well as various locations throughout campus. Determine and make special event arrangements in such areas as audio-visual equipment, room setups, catering, furniture rental, and staffing needs. Alert the Manager of Event Services and other relevant staff when events require special attention or supervision, such as open expression consideration or police attention. Serve as an event planning liaison to the Department of Public Safety, Facilities Services, Classroom Technology Services, and Building Administrators to ensure that all appropriate arrangements have been made for scheduled events. Monitors as many events as possible, especially high profile events important to Penn, to ensure quality standards are maintained. Greets clients, double checks arrangements, and attends to last minute requests. Represent VPUL Facilities and the University as a whole at various events and networking opportunities.

Job Description

Responsibilities/Duties:

  • Act as event coordinator assisting clients with details in reference to their planned events in Perelman Quadrangle, as well as various locations throughout campus. Determine and make special event arrangements in such areas as audio-visual equipment, room setups, catering, furniture rental and staffing needs.

  • Alert the Manager of Event Services and other relevant staff when events require special attention or supervision, such as Open Expression or police attention.

  • Serve as an event planning liaison to University Police, Facilities Services, Classroom Technological Services, and Building Administrators to ensure that all appropriate arrangements have been made for scheduled events.

  • Visits as many events as possible to ensure quality standards are maintained. Greets clients and double checks arrangements and attends to last minute requests.

  • Other duties and responsibilities as assigned.

Qualifications:High school diploma required, Bachelor's Degree preferred and 3-5 years of experience or equivalent combination of education and experience. Working knowledge of Microsoft Windows Suite. Excellent oral and written communications skills. Demonstrated customer service skills. Able to work under stressful conditions and with a diverse student and administrative customer base. Required to work flexible schedule as events dictate and may be required to wear appropriate clothing as provided.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Student Services

Pay Range

$17.58 - $31.65

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

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