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Washington State Executive Administrative Assistant to HCA's Deputy Director and Administrative Services Director in Olympia, Washington


Executive Administrative Assistant to HCA's Deputy Director and Administrative Services Director

WMS Band 1 70005278

The ideal candidate for this position will have executive-level administrative support in a fast-paced office environment. If you pride yourself on exceptional organization, communication, and relationship management skills, this may be the opportunity for you!

Position Objective: This position has a dual reporting relationship to, and provides executive-level administrative support to the Deputy Director (DD) and Administrative Services Director (ASD). The Deputy Director is second in command of the agency, and is responsible, along with the agency Director, for the overall agency vision and operations. The Administrative Services Director leads the Central Services Administration, which includes the Division of Legal Services, Employee Resources Division, Enterprise Technology Services, Planning and Performance Division, and Provider One Operations and Services.

Meet Lou McDermott | HCA's Deputy Director Meet Jody Costello | HCA's Administrative Services Director HCA's Leadership

The Executive Administrative Assistant has delegated authority to manage internal issues and responsibilities involving the operation, priorities, and assignments of the Office of the DD and Central Services Administration. Incumbent functions as the liaison on matters for the Deputy Director and the Administrative Services Director. Support includes managing schedules, coordinating meetings, preparing correspondence, and assisting with inquiries from internal and external sources.

The Executive Administrative Assistant will perform high level administrative duties using independent judgment, and will exercise initiative in recommending identified improvements in all areas of program delivery.

Some of what you will do:

Coordinate and make decisions regarding administrative and operational matters related to sensitive issues, time and attendance issues, risk management, administrative policy management, Whistleblower issues, facilities and space issues, equipment/supplies, expenditure and budget management, information technology issues, web content management, and other areas as determined by the DD and ASD.

Establish priorities and advise the DD and ASD of any competing priority issues.

Assist with the coordination of strategic and operational initiatives. Assume responsibility for managing simultaneous projects within established timeframes and independently establishing and maintaining own work procedures. Provide technical and administrative assistance with special projects.

Demonstrate mastery of interpersonal skills to ensure customers feel valued and heard; leaving with a positive impression of the office; receive official visitors and coordinate high-level meetings and events with internal and external stakeholders; oversee constituent services requests, legislative requests, and governor requests; resolve issues and requests. The Executive Administrative Assistant must maintain a working relationship with other state agencies and their staff, partners and stakeholders and be responsive to priority projects and requests of the DD and ASD.

Incumbent may act on behalf of the DD and ASD and has full delegated authority to make assignments to staff under the management of the DD and ASD. Provide interpretation or explanation of the DD and ASD's policies or viewpoints. Supports and communicates with other executive support staff, including guidance to other executive and administrative support staff within the DD and ASD chain of command. Model inclusiveness and teamwork attitude where everyone is part of a team – in order to build strength and cohesiveness.

Qualifications: Required Qualifications:

A Bachelor's degree in business administration, public administration or closely allied field AND three years of administrative experience, including at least one year of executive-level administrative support. OR One year as an Administrative Assistant 5.

NOTE: Additional qualifying experience may substitute for education on a year-for-year basis. One year of experience with Microsoft Office Suite software. Experience proofreading documents for rules of grammar and punctuation. Logical thinking skills required to constantly process complex and high volumes of information for prioritization and resolution.

Preferred/Desired Qualifications:

Experience providing executive level support to one or more senior managers. Four years of experience effectively using computers and computer systems (i.e. Word, Excel, PowerPoint, Outlook, Sharepoint, Visio). Experience managing schedules, coordinating meetings, and making travel arrangements. Working knowledge of state government at all levels including legislators and the Governor's office.

ABOUT HCA The Washington State Health Care Authority (HCA) purchases health care for more than 2 million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and, beginning in 2020, the School Employees Benefits Board (SEBB) Program. Our agency is committed to whole person care, integrating physical health and behavioral health services for better results and healthier residents. As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost.

About Olympia and Washington State Washington State offers a total work/life package of pay, benefits, flexibility, and workplace opportunities to help you get the most out of your career and out of life. Washington State is a great place to work, play, and be a part of a community, offering quality of life that is unsurpassed. From the high energy urban center of Seattle, one of the nation's top ranked cities, to the more relaxed pace of our rural communities, Washington's distinctive Northwest lifestyle blends a progressive, creative culture with a casual nature. How to Apply: Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position you will need to complete your profile and attach:

  • A cover letter that specifically addresses how you meet the qualifications for this position
  • Current resume
  • Three professional references, including a minimum of one past supervisor If you have questions about the process, or need reasonable accommodation, please contact the recruiter before the posting closes.

Note: This recruitment may be used to fill multiple positions.

Washington State is an equal opportunity employer. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at 360.725.1180 or email

*Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. *

Salary: $58,128.00 - $81,396.00 Annually

Location: Thurston County – Olympia, WA

Job Type: Full Time - Permanent

Department: Health Care Authority

Job Number: 2019-12139

Closing: Continuous

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact