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NYU Medical Center Project Coordinator in New York, New York

Project Coordinator

Tracking Code


Job Description

NYU School of Medicineis one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part ofNYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go, and interact with us onFacebook,TwitterandInstagram.

Position Summary:

We have an exciting opportunity to join our team as a Project Coordinator.

The Project Coordinator for Admissions works closely with the Associate and Assistant Dean of Biomedical Sciences, and Program Directors of the Sackler Institute at the NYU School of Medicine, a division of the Graduate School of Arts and Science of New York University, to plan, coordinate, and implement admissions and recruitment efforts for the PhD and MD/PhD program in line with the mission of the Sackler institute. S/he will lead initiatives and programs that deliver information and services to a diverse population, leveraging the use of technology and social media. S/he will ensure the development and maintenance of an efficient application review, interview, and selection process.

The Project Coordinator will cultivate and maintain working relationships with several constituencies, including but not limited to key external and internal constituents (prospective students, faculty, administrators, and current students) to evaluate and build the reputation of the program. S/he also will continuously evaluate the admissions and recruitment process for Sackler (PhD and MD/PhD) and implement changes in these processes, as appropriate.

Job Responsibilities:

  • Manage and monitor the admissions operations workflow including the processing of onlineapplications and the review of structure, content, and accuracy of all information

  • Prepares and review documents independently and generates status/progress reports for ongoing and pending Project/Programs. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. Advanced analysis is required to present findings. Reviews, edits and obtains appropriate approvals. Responds to more complex correspondence and refers the more complex issues with recommendation to supervisor. Follows protocols as defined by the grant and Medical Centers policies and procedures.

  • Lead application processing, which includes the coordination and scheduling of interviews,verification of credentials, responding to inquiries, and assigning and managing applicationreviews

  • Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special events planning.

  • Demonstrates knowledge of the organizations Core Values and incorporates them into theperformance of duties

  • Participates in special Project/Programs and performs other duties as required.

Minimum Qualifications:

To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field. Two years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Qualified candidates must be able to effectively communicate with all levels of the organization.NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.If you wish to view NYU School of Medicine's EEO policies, pleaseclick here. Pleaseclick hereto view the Federal "EEO is the law" poster or visit more information. To view the Pay Transparency Notice, pleaseclick here.

Company Location

NYU School of Medicine


OSR-Sackler Adm (S1290)

Position Type



09:00 AM to 05:00 PM