Columbia University Administrative Assistant in New York, New York

Job TitleAdministrative Assistant

Job Code Title

Job Requisition Number 097032

Department 7540- PED Pediatrics

Location Medical Center

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 35

Job Family General Administration

Salary Grade Officer 103

Salary Range

Advertised Summary Job Description The Department of Pediatrics is seeking an Administrative Assistant in Pediatric Cardiology (Pulmonary Hypertension) to join our team in a full time, permanent position. Columbia University Medical Center's Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients. This position will support the department by providing patient centered access to our Pulmonary Hypertension Team.

-Work with patients to field questions, make clinical and research appointments.

-Obtain pre-certifications as needed.

-Use IDX and Crown to disposition patients and scan patient records.

-Coordinate and maintain Director's academic and travel schedules, prepare travel itineraries, submit travel and business expense reports and follow through on associated reimbursements.

-Effectively manage heavy telephone call activity with superior customer service skills.

-Sort and prioritize mail.

-Provide coverage as needed when administrative staff is out of office.

-In collaboration with Research Coordinator, scheduling appointments needed for studies.

-All other duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Requires a bachelor's degree or equivalent in education, training and experience, plus two years of related experience.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Excellent written and oral communication skills.

Ability to work in a fast paced environment.

Strong organizational skills; ability to multitask and remain calm under stressful clinical situations.

Team player.

Special Instructions

Preferred Qualifications

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with: Bloodborne pathogens

Contact with patients and/or research subjects

Physician Billing

HIPAA Compliance training required Yes

Participation in Medical Surveillance required No Response

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 03-11-2019

Requisition Close Date Open Until Filled

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

You can update your demographic information by logging in and clicking on "EDIT APPLICATION".

The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.