Volt Workforce Solutions Admin Assistant II in Miami, Florida

Admin Assistant II in Miami, FL at Volt

Date Posted: 3/16/2019

Job Snapshot

  • Employee Type: Contingent

  • Location: Miami, FL

  • Job Type: Administrative/Secretarial

  • Duration: 48 weeks

  • Date Posted: 3/16/2019

  • Job ID: 168120

  • Pay Rate $0.0 - $22.0/Hour

  • Contact Name Volt Branch

  • Phone 714-921-7483

Job Description

We are looking for a seasoned Administrative Assistant to join our growing team!

What do you get to do in this position?

  • Be the Ambassador of First Impressions to the Miami Office

  • Responds to telephone, email, and in person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company

  • Review, action, and distribute all incoming correspondence as well as manage all outgoing correspondence.

  • creates and maintains effective communications and workflow which includes handling of a variety of projects and tasks simultaneously.

  • Maintain a high level of accuracy in all administrative tasks.

  • Drafts sensitive correspondence and takes and transcribes meeting minutes.

  • Completes and submits expense claims in a timely manner

  • Assists other members of the office as required

  • Provide sales administrative support as required

  • Creates/updates/secures all important company documents

  • Manages Event Coordination on site including Conference Room Scheduling

  • Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.

This job might be for you if:

  • Minimum of 5 years of experience as an Administrative Assistant reporting to a Director or Senior Manager and managing an Office environment

  • Experience supporting multiple leaders in a multi-functional, fast-paced environment, preferably at a progressively responsible and/or corporate level

  • Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines, and handle multiple tasks efficiently

  • Strong communication and interpersonal skills, given the significant contact with senior management and external contacts

  • Ability to work in a large, fast-paced, matrixed organization

  • Proficient in Microsoft Office Suites

  • Experience exercising discretion and confidentiality with sensitive company information

Volt is an equal opportunity employer

In order to promote this harmony in the workplace and to obey the laws related to employment, Volt maintains a strong commitment to equal employment opportunity without unlawful regard to race, color, national origin, citizenship status, ancestry, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity, gender expression, marital or parental status, age, mental or physical disability, medical condition, genetic information, military or veteran status or any other category protected by applicable law.