EY Workplace Coordinator - Melbourne in Melbourne, Australia

Workplace Coordinator - Melbourne

Core Business Services

Requisition # MEL0024K

Post Date 3 days ago

You’re successful and you’re ready for a new challenge. You want to take charge of your career and achieve your potential. At EY, we’ll help you fulfil your career aspirations and give you opportunities to take yourself further.


The Workplace Coordinator is a key member of the Facilities team. The objective of the team within Core Business Services (CBS) is to support EY Partners and staff to consolidate their vision to be market leader.

The role has the responsibility for coordinating the facilities and resources necessary to ensure efficient operations of the EY tenancy.

Your keyresponsibilities

  • Coordinationof the tenancy’s reactive and preventative maintenance ensuring assets are ingood repair and operational at all times

  • CoverSwitchboard calls for Melbourne and Sydney during times of leave and absencefrom the Switchboard team

  • Manage theMaintenance Tracking One note ensuringall requests are closed in a timely manner when rectified,

  • Prioritizeand arrange repairs of all maintenance requests and provide timely updates tothe requestor.

  • Coordinateexternal contractors and ensure all work is carried out as per safe work methodstatements (SWMS) and EY OHS contractor guidelines

  • Manage thePreventative Maintenance schedule and activity planner by ensuring it iscurrent and scheduled maintenance is taking place

  • Participatein building evacuations, Office safety checklists and emergency contacts inline with EY’s WHS policy and procedures

  • Overseemonthly sustainability administration and assist in energy reductioninitiatives to attain and sustain EY’s NABERS commitment agreement

  • Sourcequotes, issue purchase orders and process invoices in accordance with EY’sagreed processes

  • Security andAccess passes pass administration for starters/leavers and ad hoc requests

  • Conductregular floor walks to check for cleaning/clutter/furniture reset/check forsupplies in meeting rooms.

  • Compilemonthly reports including but not limited to waste, energy consumption,maintenance requests and occupation

  • Reviewprocesses to ensure alignment with nationally approved processes

  • Review andupdate any incident/hazard requests and report issues to the Facilities Managerand workplace WHS team

  • Coordinateminor tenancy churn and relocations

  • Foster andmaintain positive working relationships with clients, external/internal serviceproviders and consultants,

  • Document andeffectively manage defect liability requirements related to EY tenancies

  • Attendweekly cleaning inspection of EY tenancies and effectively manage EYrequirements to ensure high cleaning standards are met

  • Support theWorkplace of The Future initiatives, including managing lockers and storage,driving behavior change

  • Lead directreports, encourage teaming and exceptional customer service and instigating anopen high-performance culture

Toqualify for the role you must have


  • Threeyears plus years’ experience in a similar role (preferably within a large tomedium professional services or corporate environment)

  • Relevantexperience in a service, trade and/or Building Maintenance

Whatwe look for

We’re interested in leaders with a genuine creative vision and the confidence to make it happen. You can expect plenty of autonomy in this role, so you’ll also need the ability to take initiative and seek out opportunities to improve our current relationships and processes.

Whatworking at EY offers

We offer a competitive remuneration package where you’ll be rewarded based on your performance and the value you bring. Our Total Rewards package includes support for flexible working, career development, and an extensive range of wellbeing and benefit offerings. We are happy to consider formal and informal flexible working arrangement. To find out how some of our people are using these arrangements to help them achieve a lifestyle balance, please.

Who we are

EY is an inclusive and equal opportunity employer offering a vast range of internal networks including Unity, our LGBTI network and our Aboriginal and Torres Strait Islander network. These provide our people with the opportunity to connect across offices and allow us all to embrace and value the diverse society we live within. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive work environment. If you have any support or access requirements, we encourage you to advise us at the time of application.


As a global leader in,,and, we’re using the finance products, knowledge and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Make your mark .

Apply now.

The preferred applicant will be subject to employment screening by EY or by their external third party provider.

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