Trinity Health Accounts Payable Specialist in Livonia, Michigan
Processes payments to our internal and external accounts payable vendors for Trinity Health UEM Integrated Services. Key responsibilities include invoice scanning, invoice validation, payment processing and customer service. Other tasks may include opening mail, obtaining W-9 forms from vendors and maintaining monthly payments for fixed contracts and contracted personnel. Participates in procurement problem solving and communicates problems and/ or solutions to AP Manager and other key members of Supply Chain. Serves as a resource person for colleagues as to policies/procedures, rules/regulations and customer standards.
Knows, understands, incorporates and demonstrates the Mission, Vision and Values of Trinity Health in leadership behaviors, practices and decisions.
Performs various tasks that include: opening and batching mail, imaging/scanning/ validation duties, validation of new vendor adds and other clerical functions as required. Supports Customer Service and provides filing as needed.
Processes accounts payable invoices in computerized supply chain system for Trinity Health UEM Integrated Services. Performs 3-way match invoice processing. Processes travel & expense reporting, NOPO payment check requests and supports EDI and other electronic invoice processing. Analyzes and reviews for proper documentation and completeness for NOPO payment check requests. Ensures timely invoice entry for month end processing.
Maintains a working knowledge of Accounts Payable and adheres to department policies and procedures. Maintains appropriate knowledge of Supply Chain policies and procedures and know what types of invoices are applicable to the purchasing policy. Determines if a purchase order is not required based on current policy.
Identifies invoice and purchase order discrepancies, offers solutions and participates in department meetings. Communicate on a regular basis with AP Supervisor, Supply Chain and colleagues to resolve discrepancies. Follows up on outstanding discrepancy issues in a timely manner.
Runs ad hoc reports.
Responds to inquiries from vendors and colleagues regarding information related to accounting matters, policies and procedures. Maintains good rapport and cooperative relationships and approaches conflict in a constructive manner.
Provides support and assistance to Accounting and colleagues with respect to accounting information and requests (i.e. managing cash flow, escheats, etc.)
Maintains appropriate knowledge of projects and activities and account categories for capital expenditures, to ensure proper recording of capital invoices.
Maintains a working knowledge of applicable Federal laws as they relate to 1099 reporting. Requests vendor 1099 changes when appropriate. Assists AP Supervisor with 1099 processing, as well as resolving any 1099 mismatches.
Utilizes some working knowledge of Electronic Data Interfaces (EDI) for Accounts Payable and assists with invoice fatal queue.
Ensures proper reconciliation of purchase cards.
Maintains recurring files and reviews various recurring contracts/ PO’s and updates system accordingly.
Responds to inquiries from vendors regarding outstanding invoice and other accounting issues. Reconciles invoices to vendor statements in accordance to AP Statement Management policy.
Serves as backup for expense report processing. Reviews colleague expense reports for proper expenses, documentation, adherence to policies and authorization. Reviews American Express travel reports for adherence to Trinity Health travel policy and Federal regulations also ensures timely payment. Communicates with colleagues and/or Payroll Manager regarding questions.
Assists AP Supervisor in accruing month end expenses. Prepares accruals at month end, as necessary, on a timely basis and provides to AP Supervisor. Verifies and balances daily and month-end reports.
Maintains HIPAA compliance and confidentially of information received, pertaining to but not limited patient, physicians, and colleagues.
Maintains a working knowledge of applicable Federal, State and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
Minimum High School Diploma and Two (2) years of relevant experience in an office environment and customer support/service role.
Knowledge of Microsoft Excel is required.
Demonstrated knowledge of skills and terminology with Supply Chain software/systems is highly desirable.
Must possess the knowledge and ability to problem solve supply chain system issues.
Microsoft Word and Web based application experience is highly desirable.
Analytical ability to effectively and efficiently resolve a broad range of disbursement problems. Must possess strong conceptual skills.
Document imaging, electronic data interface, and purchasing card reconciliation experience preferred.
Interpersonal skills to effectively communicate with all representatives. Must be comfortable operating in a collaborative, shared leadership environment.
Must possess the ability to handle voluminous work assignments on a routine basis.
Must possess the ability to use a, personal computer, scanner, laser check printer and a check sealer.
Must possess strong written and verbal communication skills.
Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health.
Job Number: 00123038
Location: Livonia, MI
Organization Name: Trinity Health
Facility: SO - Trinity Health System Office
Employment Type: Full time
Shift: Day Shift