Description We are offering a long-term contract employment opportunity for an Executive Assistant in the bustling city of Irvine, California. This role is situated in the fast-paced hospitality industry where the incumbent will be providing high-level executive support, managing calendars, and assisting in various administrative tasks. The workplace is initially in-person with a possibility of transitioning to a hybrid model in the future.

Responsibilities:

• Manage and coordinate schedules, meetings, and appointments for the General Counsel.

• Handle incoming legal requests from corporate and properties efficiently.

• Assist in managing paid time off requests for the General Counsel.

• Prepare and file expense reports for the General Counsel in a timely manner.

• Maintain a well-organized filing system for seamless retrieval of documents.

• Ensure the smooth running of daily operations by managing various administrative tasks.

• Maintain a high level of focus and efficiency in a dynamic work environment.

• Ensure prompt and accurate communication between different entities and participants.

• Proactively monitor and manage the General Counsel's calendar to avoid scheduling conflicts.

• Provide exceptional customer service while handling inquiries. Requirements • Candidate should possess high-level executive skills, with a proven ability to provide support to senior management

• Excellent calendar management skills required, including the coordination of complex executive meetings and appointments

• Experience in providing comprehensive administrative assistance in a fast-paced environment

• Proficiency in expense reporting, with the ability to compile, analyze and present data in a clear and concise manner

• Familiarity with creating and managing expense reports, ensuring accuracy and timeliness

• Strong interpersonal skills, with the ability to communicate effectively with team members, clients and external partners

• Excellent organizational and multitasking abilities, with a focus on attention to detail

• Exceptional problem-solving skills, with a proven ability to handle challenges in a proactive manner

• Ability to maintain confidentiality and handle sensitive information with discretion

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

• Previous experience in the hospitality industry is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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