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PetroChoice Rebates Analyst in Ft. Washington, Pennsylvania

The Rebates Analyst will be responsible for maximizing returns from vendor rebate programs by overseeing the rebate creation/ submission processes, monitoring company and vendor performance against existing rebates, and identifying new rebate opportunities; this will require coordinating with PetroChoice Sales, Finance, and Pricing team members, as well as various vendor representatives. The Rebates Analyst will also work closely with various members of the Leadership Team to support ad-hoc strategic initiatives via quantitatively-oriented data analysis, generally related to margin assessment.

The successful candidate for this position will be a self-starter with sound problem-solving and time-management skills and a tolerance for ambiguity

Include but are not limited to the following. The Company reserves the right to add to, delete, change or modify the essential duties and responsibilities at any time. All work is to be completed with minimum supervision and in accordance with Company standards. Other duties may be assigned.

  • Review rebate creation and claims submission in the Company’s ERP system and vendor systems to ensure that PetroChoice is availing of all approved rebates

  • Reconcile rebate claims against the Company’s ERP system rebates journal and vendor invoices to validate claims payment status and to identify promptly any missing claims, following up with internal and vendor Sales, Finance, and Accounting team members, as required

  • Conduct financial analysis to estimate rebate impact of broad-scale changes resulting from proposed vendor or customer price changes (coordinating with the Pricing Analyst, as required)

  • Identify and communicate opportunities to request additional and/ or larger rebates based on regular assessment of customer, market, and/ or competing vendor rebate data

  • Evaluate vendor performance with regard to rebates – e.g., with regard to approval timeline, approved vs. requested rebate, etc.

  • Evaluate Sales team performance with regard to rebates – e.g., with regard to vendor approval rates, customer pass-through amounts, adhesion to vendor submission requirements, etc.


To perform the job successfully, an individual should demonstrate the following competencies:

  • Problem Solving – Follows a systematic approach to evaluating vendor and contract pricing and is able to adapt it to accommodate specific requirements; capable of structuring problems for ad-hoc initiatives and conducting analysis with minimal supervision

  • Analytical – Designs work flows and procedures to optimize rebate processes; gathers and interprets data using primary and secondary research techniques, complementing these with intuition and experience to develop meaningful recommendations; synthesizes complex information from multiple/ varied data sources

  • Accuracy – Executes tasks diligently to ensure that information entered in the Company’s ERP system is correct

  • Dependability – Takes responsibility for own actions; commits to long hours of work when necessary to reach

  • Initiative – Takes independent actions and calculated risks; requests and offers help, as needed.

  • Business Acumen – Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition

  • Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

  • Oral Communication – Speaks clearly and persuasively; listens well and requests clarification, when required; responds to questions promptly and professionally; is comfortable presenting findings in a group environment

  • Written Communication – Writes clearly and informatively; varies writing style to meet needs of the intended readers

  • Interpersonal – Demonstrates comfort in interacting with internal and external resources at all management levels; demonstrates flexibility with regard to changing priorities, instruction, and/ or stakeholders; respects confidentiality of sensitive information; remains open to others' ideas and tries new things; keeps emotions under control.

  • Diversity – Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.

  • Ethics – Treats people with respect; honors commitments; inspires the trust of others; upholds organizational values.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor's degree (BA/ BS) from an accredited four-year College or University and 2-5 years’ related experience and/ or training; or equivalent combination of education and experience.


Ability to read, analyze, and interpret sales invoices, claims receipts, and standard financial reports. Ability to understand and respond to written or spoken communication pertaining to rebates from all management levels and from Sales and Finance perspectives.


Ability to apply basic/ intermediate mathematical concepts, including basic statistical analysis (using Microsoft Excel) to calculate rebates on a per-product basis and to conduct aggregate rebates analysis and to conduct margin analysis at the corporate, regional, vendor, or customer level.


Ability to quantify current and potential rebate opportunities at the corporate, regional, vendor, or customer level, leveraging both existing data and unstructured commentary from a variety of stakeholders. Ability to conduct scenario analysis as required to evaluate potential changes to existing rebate regimes. Ability to structure and evaluate ad-hoc analysis requests in both SQL and Excel.


Previous experience or demonstrated ability to learn robust ERP software; prior experience using Epicor Prophet 21 and/ or SAP will be a strong advantage. Previous experience working with relational databases using SQL is required. Must be proficient in all Microsoft Office applications, with deep familiarity using Excel to evaluate large datasets (i.e., using a wide range of math and reference functions); previous experience developing PowerPoint presentations will be a strong advantage.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually quiet.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk or hear and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus. EOE

Job ID: 2019-1838

External Company URL:

Street: 1300 Virginia Drive