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Salient CRGT Correspondence and Task Management Analyst (Policy Analyst 2) in Falls Church, Virginia

Job Description

Are you looking for a new and exciting career opportunity?

Join our award-winning organization and work with some of the most talented minds within our Enterprise Technology and Innovation teams.As a Salient CRGT employee, you get to be part of a best performing team supporting our nation’s most critical missions.

Why Salient CRGT ?

We’re passionate about the inspirational missions of our customers and we entrust our employees and teams to deliver exceptional performance to enable the safety, security, health and well-being of our nation. We provide the tools and resources to help you be successful, and our culture fosters an environment in which idea sharing and collaboration is essential. Are you ready to make a difference?

As the Research and Development Directorate of the Defense Health Agency (DHA), J-9 delivers value to the military and Veteran communities by shepherding innovative materiel and knowledge products from concept through final product development into the hands of providers and warfighters. We instill best business practices in the creation of these products with the aim to reduce practice variation, enhance pathways of care, improve health, and increase the lethality of a medically ready force.

The Correspondence and Task Management Office (CTMO) is a functional area of J-9 Headquarters’ Business Support Operations Division. This team maintains primary responsibility for the coordination of taskers, including those received from higher authorities such as the Office of the Secretary of Defense, Congress, and the White House. CTMO also intakes, reviews, and prepares all actions routed for J-9 senior leadership approval. In addition, CTMO advises staff on the Military Health System’s governance structure and decision making process, procedures for formal coordination with offices both internal and external to DHA, and offers training for Action Officers across J-9 divisions.

The ideal candidate will be comfortable and an adept learner with regard to working with an electronic correspondence tracking system. Further, they will have the ability to compile and circulate correspondence packages with cover memos, attachments, and coordination sheets and judgement needed to understand what stakeholders should be engaged. The candidate will also possess the ability to review these packages for completeness, spelling errors, formatting and general compliance.

Duties and responsibilities:

  • Provides general analyst support to all members of the CTMO and all functions.

  • Responsible for metric compilation and standard reports.

  • Utilize DHA’s electronic correspondence tracking system.

  • With guidance from senior team members, handles correspondence for specific tasks and functions.

  • Provide a weekly report that tracks all active J-9 tasks correspondence activities.

  • Provide a report that tracks all J-9 Task correspondence metrics on a quarterly basis.

  • Serve as the central point for receiving, disseminating, processing, reporting, executing quality assurance, submission of approved responses, and coordination of Congressional request and questions assigned to J-9.

  • Establish and manage the J-9 tracking process for internal and external tasks and correspondence to include legislative issues.

  • Execute the process to track, review, and coordinate material developed by J-9 subject matter experts in response to inquiries from Congress, other DoD component offices, other federal agencies, the public, etc.

  • Disseminate tasks and correspondence to the appropriate J-9 Division and coordinate through the J-9 in accordance with standard operating procedures (SOP) and, when appropriate, the OASD (HA) review chain.

  • Edit, proofread, make or obtain required corrections to all outgoing correspondence packages, and other written products requiring J-9 coordination and signature.

  • Write and update SOPs related to tasking and document management.

  • Brief J-9 leadership on the status of correspondence and legislative updates.

  • Develop and update electronic documents that provide status on selected correspondence.

  • Develop and update a tracking system that collects data on due dates and delivery dates.

  • Provide direct support to the J-9 senior leadership prioritizing correspondence taskers, drafting and proofing responses/reports, provide meeting minutes as needed, etc.

  • Provide support for ongoing scheduled reports.

  • Provide support for adhoc reports.

  • Provide training for staff on correspondence procedures and roles of responsibilities.

  • Archive, file, sort for easy retrieval signed documents

  • Perform other duties as assigned

Required Qualifications

  • 1-2 years of experience in task management, operations, or editing.

  • Bachelor’s degree, liberal arts background preferred.

  • Strong organization skills to manage multiple timelines and complete tasks quickly within the constraints of clients’ timelines.

  • Ability and eagerness to learn duties and electronic systems.

  • Team player mentality.

  • Willingness to travel between DHHQ, Falls Church, VA and Silver Spring, MD.

Desired Qualifications

  • Experience and knowledge of DOD and other government agencies.

  • CATMS Experience.

Salient CRGT is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, veteran status, disability, genetic information, or any other factor prohibited by applicable anti-discrimination laws.

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Job Location(s) US-VA-Falls Church

Job ID 2020-9933

LCAT Policy Analyst 2

Primary Work Location (For job posting. If you need a new location value added to the drop-down list, email : Location Salient CRGT, Inc.

Work Status Full-Time Regular