Lane Community College Part-Time, Administrative Support Specialist - Bilingual Required in Eugene, Oregon
Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for women, minority, veteran and disabled candidates.
- Lane actively recruits Veterans and those with Disabilities for all positions. For accommodations and questions call 541-463-5586.
- Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources firstname.lastname@example.org, 541-463-3970
- Lane Community College insures that all veteran documentation submitted to HR will remain confidential.
Thank you for your interest in Lane! We welcome your application and are here to assist with any questions.
Bilingual Language Required
As our student body becomes more diverse we have a need for a fluent world language speaker.
- Bilingual required positions are paid one salary level higher than the current classification.
- Candidates may be asked to take verbal and written fluency assessments.
- This is an applicant pool and first review may be as early as June 3, 2019. If you are selected for an interview the department will contact you directly, otherwise, your application will remain in the pool. Subsequent review dates will be based upon department need. Lane reserves the right to modify this information.
- Provide all documents as requested; a resume may not take the place of any one section of the application.
- Unofficial or Official Transcripts are required for this position at the time of application. See instructions below.
- Candidates will be able to implement and ensure an “equity lens” is used to assess, implement and maintain systems and structures that are inclusive and respectful.
- Incomplete applications will not be considered.
* Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered.
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- See applicant instructions. Positions close at 9:00 pm.
AAll employees are compensated through electronic direct deposit.
- Part-Time Benefits may be available for qualified employees.
Schedule may vary with hours increasing up to 40 hrs a week during peak periods, up to 1039 hours in a 12-month period.
Part-Time; Schedule will be set each term to allow coverage for the workday Monday – Friday. Occasional evening and weekend hours may be required.
Schedule may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period.
- High school graduation or equivalent.
- Two (2) years of general office experience performing the full range of office support duties with extensive public contact and experience with non-native speakers of English.
- Bilingual language skills in English (Full fluency) and a world language (at least intermediate or higher) .
- Associates or Bachelor’s Degree with coursework in office administration and/or Microsoft applications and intercultural communication.
- Extensive experience with Microsoft Access, Excel and Word.
- Experience supporting offices that work in multiple countries.
- Experience working with international students.
- Experience studying, living or working abroad.
- Experience with Google Suite.
Bilingual (at least intermediate or higher) language skills are required. Multicultural experience is preferred.
A demonstrated commitment to promote and enhance the concepts of social justice and culturally competent behaviors is expected.
Equivalent combination of training and experience will be considered for meeting minimum qualifications.
Applicants are responsible to show how their personal training and experience would qualify them for the position.
The purpose of this position is to provide support to the International Programs front desk, admissions, and administrative processes.
- Provide general clerical assistance.
- Using office equipment, current technologies and/or file management systems.
- Input, process, and in coordination with supervisor analyze data. Using tools such as Banner, Access and Excel while ensuring accuracy of work.
- Provide admissions and administrative support utilizing office specific software such as Access database, SARS, Google Suite, Drupall, Banner and ability to adapt to software changes.
- Promptly answer phones, provide referrals as necessary.
- Support program application processes and varied student inquiries using clear, concise verbal communication and draft appropriately written responses ensuring that information is promptly sent out.
- Support housing application process.
- Support student activities administrative work.
- Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
- Other duties as assigned.
Equity and Inclusion
- Demonstrate Lane’s core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences, are the basis of employee and student interpersonal communications and relationships, and are applied to all position responsibilities.
- Duties are carried out respectfully inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran’s status, nationality, age, language, origin or employment status.
- Must demonstrate an active concern for students and staff.
Reports to and works under the general supervision of a Division/Department Director and Associate Director and the Admissions Specialists and Project Coordinator will provide daily supervision. Work is performed independently according to College and department policies. The supervisor is available to consult on problems and policy decisions. Work is reviewed for the quantity and quality of work provided to the department.
Physical Demands/Working Environment
This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds.
Knowledge Skills and Abilities
- Office procedures, with emphasis on organizing workflow and word-processing and administrative procedures.
- Office equipment including computer, copier, fax, calculator and printer.
- Microsoft Applications, especially Word, Excel, and Access, internet design software such as Drupal, Google docs, SARS and enterprise-wide database software.
- Arithmetic computations.
- Composition, grammar, spelling and editing.
- Communicate effectively with nonnative speakers with varying levels of English capability.
- Maintain a welcoming atmosphere at front desk.
- Assess students’ needs and correctly refer them.
- Learn and appropriately apply college and department policies and procedures.
- Type accurately and rapidly.
- Interact with students, staff and the public from a range of countries and cultures in a pleasant, tactful and courteous manner.
- Work under pressure and with interruptions while paying attention to detail.
- Prioritize tasks and take initiative, and work independently.
- Maintain a high level of confidentiality.
- Transport boxes of materials or supplies weighing up to 25 pounds.
- Ability to work safely.
- Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes.
To be considered a candidate for this position, all of the following must be included in the application package:
- Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties.
- The CV/Resume may not take the place of any one section in the application.
(Analyst review below)
Online Application – complete in entirety and submitted online please include at least three (3) work related references.
Resume – Comprehensive of experience, education and accomplishments.
Cover Letter – Clearly detailing how you meet the qualifications for the position.
Transcripts – Unofficial or official transcripts are required at the time of application, see instructions below.
DD214 – Veterans, please fax, email, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College. firstname.lastname@example.org, 541-463-3970
- For assistance with the online application call 541-463-5586
- For position questions contact Jennifer Falzerano, FalzeranoJ@lanecc.edu or 541-463-3413
Additional Documents and Letters of reference are not accepted.
Transcripts are required
In order to be considered for the position unofficial or official transcripts must be provided. If post-secondary education is listed in your application, then unofficial or official transcripts are required.
- Attach under “Optional Document”, fax, email, deliver or mail to: Lane Community College Attn: Jennifer Falzerano 4000 E 30th Ave Building 11/ 2nd Floor Eugene OR 97405
Fax: (541) 463-4152 Email: FalzeranoJ@lanecc.edu
Official transcripts may be required if you are the selected candidate for the position.
College and Division Information
The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce.
Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities.
Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working Lane is living in the area. Lane’s main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area’s scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what’s new at Eugene, Cascades & Oregon Coast (link is external).
Posting Number: 190060
Job Title: Part-Time, Administrative Support Specialist - Bilingual Required
Department /Division: International Student Program
Location: Main Campus
Classification: Administrative Support Specialist - Bilingual Required
Position Type: Hourly Part-Time Classified
Anticipated Start Date: Upon Hire
Salary/Wage Range: $15.01 - $16.35 per hour (Classified Hourly Pay Grade 8)
Grant Statement: Continuation of position is contingent upon enterprise zone funding.
Position Status: Temporary
Annual Schedule: 260 Day (12 Month)
Quicklink for Posting: http://jobs.lanecc.edu/postings/9647
Posting Date: 05/22/2019
Closing Date: 06/26/2019
Applicant Pool: Term Pool
Open Until Filled: No
Union Association: LCC Employees Federation (Classified)