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University of Oregon Executive Assistant in Eugene, Oregon

Executive Assistant

Apply nowJob no:524276

Work type:Officer of Administration

Location:Eugene, OR

Categories:Administrative/Office Support, Research/Scientific/Grants

Department:Office of the Vice President for Research and Innovation

Appointment Type and Duration:Regular, Ongoing

Salary:Commensurate with experience

Compensation Band:OS-OA05-Fiscal Year 2018-2019


Application Review Begins

July 29, 2019; position open until filled

Special Instructions to Applicants

A complete application will include a current resume with a cover letter of interest describing skills, knowledge, and abilities with special attention to providing information of how skills and experience meet the minimum requirements; and the names, phone numbers, and email addresses of three professional references.

Department Summary

The Office for Research and Innovation oversees the research activities of the University of Oregon (UO). The UO is a major public research university with grant awards exceeding $120 million and sponsor supported expenditures reaching $125 million annually. Research and Development expenditures support hundreds of active UO research, instruction, and community service projects. Principal recipients of these funds include more than 20 centers, institutes, and research core facilities that report to the Vice President for Research and Innovation. The Office of Research and Innovation provides comprehensive administrative support for sponsored programs, including identification of funding opportunities, proposals submission, human and animal subject's approvals, and contracts/grant administration, as well as the translation of basic research into commercial products or services.

Position Summary

The Executive Assistant to the Vice President for Research and Innovation (VPRI) provides confidential executive-level administrative support and serves as the primary contact for all matters related to the Vice President’s schedule and activities.

The incumbent is responsible for a broad set of assignments related to the duties of the vice president, which regularly require the ability to exercise independent judgment. The incumbent must possess comprehensive knowledge of the office, its mission, its programs and personnel, and the complex issues that accompany advancing the office’s mission as well as that of the university.

The executive support function, in addition to coordinating scheduling, office coverage, and communications, may also include event coordination, project management, research, and budgeting. All incumbents in this position will demonstrate strong communication, interpersonal and problem-solving skills and conduct all job duties with high levels of confidentiality, sensitivity, and cultural awareness.

This position will work in a team with other OVPRI executive assistants to provide seamless support to the VPRI, Senior Associate VPRI and other select AVPs. This position will also take on special projects as assigned.

Minimum Requirements

•Bachelor’s Degree.

•Five years of professional executive assistant experience that includes managing a calendar for an executive-level position.

Professional Competencies

•Demonstrated strong verbal and written communications skills.

•Demonstrated strong customer service and interpersonal skills.

•Excellent organizational and time management skills.

•Demonstrated skill in effectively working with people from diverse backgrounds.

•Demonstrated ability to prioritize tasks, work independently, manage projects and initiatives, and solve problems.

•Demonstrated proficiency with Excel, PowerPoint and Outlook (or similar scheduling/calendar program); Microsoft Office suite; and new media/social networking applications.

Preferred Qualifications

•Professional work experience in higher education.

•BANNER proficiency or like platform.

•Executive support or administrative experience in a large, complex organization.

•Experience or proficiency in web site creation and/or maintenance.

FLSA Exempt:Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

Advertised:15 Jul 2019Pacific Daylight Time

Applications close: