Working/Functional Title

Undergraduate Program Secretary

Position Summary

The College of Nursing at MSU is seeking applications for a Secretary III position. The Undergraduate Program Secretary in the College of Nursing provides secretarial support in the Office of Academic Affairs for the Undergraduate Program, its leadership team, and faculty with undergraduate teaching responsibilities. The primary area of support includes providing secretarial support for the Assistant Dean and Undergraduate Program Coordinator in the Office of Academic Affairs. The work also involves supporting the faculty associated with the undergraduate program including drafting syllabi, ordering textbooks and office supplies, scheduling rooms, processing reimbursements and disbursements, scheduling meetings, supporting processes associated with committee meetings, assisting in travel arrangements, establishing and maintaining files, calendars, room schedules, and exam databases; answering telephones, sorting mail, interacting with faculty, staff, students, and the public, posting web documents, and providing backup coverage for co-workers. In addition, the Undergraduate Program Secretary may have supervisory oversight over students employed in the College of Nursing.

Position has the potential for remote work ability for up to 2 days per week.

In the College of Nursing, we believe Diversity, Equity, and Inclusion (DEI) are central to all the work that we do. We seek to understand and appreciate the diverse peoples and cultures. We believe in advocacy to support and empower individuals and populations through honest and respectful communication that is evidence-driven, respecting the diverse experiences of all. Given this belief, all team members in the College of Nursing carry a DEI leadership role including:

• Demonstrate a commitment to long term, sustained action that increases diversity, equity, and inclusion efforts across the CON. Intentionally creates an environment that encourages inclusive learning, work, and clinical service environments that enable everyone to reach their full potential.
• Recognizes that inclusion is a journey and strives to move along the continuum of embracing DEI experiences, resources, while acknowledging the inward and outward systems that influence their bias and cultural awareness.

• Strives to be a champion of inclusive practices that lead and transform others and creates initiatives that change structural systems within nursing education which have historically inhibited underrepresented communities.

   

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in maintaining accounting ledgers and/or experience in word processing, spreadsheet, database, and/or desktop publishing software. The job may require knowledge of presentation and web page software and technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

Bachelors degree; knowledge of university policies and procedures; familiarity with Microsoft Suite including Outlook and Teams as well as Adobe Acrobat relational databases; experience with project management software and approaches; familiarity with EBS financial transaction processing; experience with video conferencing software such as Zoom; Endnote experience; excellent written and verbal communication skills; proofreading experience including correct usage of grammar, writing and editing skills; ability to multi-task; detailed oriented; excellent customer service skills; file development and maintenance; ability to work independently with little oversight; previous experience with event planning and calendaring.

Equ