WilmerHale LLP Discovery Attorney Manager in Dayton, Ohio

Discovery Attorney Manager

Tracking Code

1187-437

Job Description

JOB SUMMARY

  • Shares responsibility for management of day-to-day operations of Discovery Attorneys within the WilmerHale Discovery Solutions group.

  • Manages Discovery Attorneys through use of 1v1 meetings, timely and constructive feedback and coaching. Actively participates in performance management responsibilities for the group.

  • Coaches and mentors Discovery Attorneys to provide strategic and tactical legal e-discovery advice and counseling to other firm attorneys working on client matters. Serves as an in-house expert in many aspects of e-discovery, particularly with respect to document review, review management, and related review workflow technologies.

  • Manages workloads of Discovery Attorneys to ensure balance and consistent productivity levels of all team members.

  • Collaborates with and assists WHDS Firmwide Manager and other WHDS Managers in implementing firm and departmental operational excellence and strategic growth initiatives involving the Discovery Attorneys.

  • Proactively supports client service by engaging in the firm's service excellence and matter management initiatives.

  • Ensures Discovery Attorneys are providing quality service to internal members/departments of the firm, as well as to external clients and vendors, by displaying professionalism via electronic and print correspondence, over the telephone and in-person and by encouraging an atmosphere that rewards a "can do" attitude.

PRINCIPAL DUTIES AND RESPONSIBILITIES*

  • Manages the day-to-day function and performance of the Discovery Attorney group. Provides individual feedback and coaching to support service delivery expectations, including through regular, frequent 1v1 meetings with Discovery Attorneys. Together with other WHDS Managers, provides ongoing guidance and direction to Discovery Attorney group.

  • Enables and supports an environment of exceptional service by Discovery Attorney team members, which includes definition and demonstration of processes, measurement of adherence to these processes, and attainment of defined objectives.

  • Serves as an escalation point for Discovery Attorneys.

  • In collaboration with other WHDS Managers, identifies performance concerns to ensure they are addressed quickly. In coordination with other WHDS Managers and Legal Personnel, manages personnel issues to ensure compliance with Firm policies.

  • Assists with the development of personnel-related policies; implements and communicates firm policies and procedures to Discovery Attorneys.

  • Generates, analyzes, and actions reports relating to Discovery Attorney work including, for example: hours; matter-based staffing; utilization; realization; historical trends; quality; and productivity. Works with other WHDS Managers and other firm personnel to develop, adapt, and troubleshoot reports.

  • Actively participates in annual evaluation process for Discovery Attorneys (in coordination with other WHDS Managers and Legal Personnel); coordinates with WHDS Firmwide Manager and Legal Personnel on collection and preparation of evaluations, determination of performance ratings, and establishing compensation/bonus amounts. Participates in the delivery of evaluations to Discovery Attorneys.

  • Assists in managing staffing requests for the Discovery Attorney team. Works with firm attorneys to understand client team needs and identify any special assignment requirements. Coordinates workloads of Discovery Attorneys to ensure balance across office and consistent productivity of the team.

  • Maintains frequent contact with client team contact attorneys to exchange relevant information and to keep attorneys informed of issues that may impact support and workflow. Proactively communicates with highly active matter teams or teams with past issues to ensure consistent service delivery.

  • Partners with other WHDS Managers to ensure staffing levels [i.e., headcount] of office meet overall firm needs. Makes recommendations to WHDS Firmwide Manager regarding ongoing hiring needs. Collaborates with other WHDS Managers and Legal Recruiting in administering the Discovery Attorney recruitment process.

  • Interfaces with WHDS leadership to discuss local office successes / issues

  • Understands and demonstrates how to utilize platform features and apply sophisticated e-discovery techniques and review workflows within common e-discovery technology platforms, such as DISCO and Relativity.

  • Collaborates with other WHDS Managers and the Professional Development & Training Manager on technical and professional development training needs that are identified as part of the assignment process. Assists WHDS Firmwide Manager with development and delivery of training to WHDS team members

  • Collaborates with other WHDS Managers in developing and monitoring annual operating budget for the Discovery Attorney group.

  • As needed, coordinates with Dayton-based administrative personnel to address ongoing space and general support needs for office

  • Upon request, provides substantive legal support and advice to case teams and external clients

  • Supports the firm’s Information Security program by understanding and following the Technology General Usage Policy, following all related procedures and completing all required information security training in a complete and timely manner.

  • Works on other projects and strategic initiatives as directed.

Required Skills

Knowledge/Skills/Abilities:

  • Ability to perform all the duties set forth above.

  • Excellent management skills.

  • Excellent oral and written communication skills. Consistent responsiveness.

  • Excellent interpersonal skills, including the ability to interact effectively, in various contexts, with people at all levels, both inside and outside of WilmerHale.

  • Ability to resolve problems effectively and diplomatically.

  • Ability to stay calm and work collaboratively under pressure.

  • Excellent analytical and organizational skills, demonstrating superior attention to detail.

  • Ability to work independently and with minimal supervision.

  • Demonstrated ability to supervise and train others effectively.

  • Demonstrated ability to use PC-based and on-line technology relevant to the job. Familiarity with electronic document review and retrieval applications, such as DISCO and Relativity. Familiarity with legal research and e-discovery industry resources.

  • Flexibility to work extended and often unpredictable hours, including weekends and holidays.

Required Experience

Education:

  • J.D. or equivalent from an ABA-accredited institution and membership in good standing of the Ohio bar.4+ years experience working on document collections, reviews, and productions or equivalent experience. Prior experience in a supervisory or management role working with attorneys preferred.

Experience:

  • 4+ years experience working on document collections, reviews, and productions or equivalent experience. Prior experience in a supervisory or management role working with attorneys preferred.

WilmerHale is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.

Job Location

Dayton, Ohio, United States

Position Type

Full-Time/Regular