Trinity Health Registration and Scheduling Coordinator, Rehab Services - Part Time - Mount Carmel East in Columbus, Ohio

At Mount Carmel, we work to continuously inspire one another. Here, all are welcome. It is this culture of humility and compassion that sets Mount Carmel apart. We see the big picture and do the right thing. That means a dedication to the well-being our both our colleagues and the patients they serve.

Our administrative and clerical colleagues play a vital role. At Mount Carmel, we believe that teamwork extends beyond the front-lines of patient care and extends to all of us. It’s the commitment and attention to detail that starts here that ensures we’re delivering exceptional experiences to our patients and their families.

The Registration and Scheduling Coordinator coordinates patient registration, scheduling and business office functions, and ensures the collection of accurate and complete demographic, clinical and insurance information in the process of scheduling patients for outpatient rehab services.


  • Performs activities that relate to patient scheduling, registration, real-time eligibility verification, medical order processing and dissemination of patient information.
  • Determines proper scheduling requirements and/or limitations to requested service and scheduling resources (equipment, staff, room, etc.) in a timely manner to ensure customer satisfaction, maintain patient flow and appropriate utilization of the service area. Coordinates add-on and same-day appointments with the department as required. Ensures accurate treatment sequencing with minimal delays while maximizing therapist productivity.
  • Provides patient, family and physician office education during scheduling process to inform them of preparations needed for treatment and any additional diagnostic testing (MBS for some Speech Therapy services) and proper scheduling instructions. Communicates with therapists to ensure an accurate schedule and that all patient charts are properly distributed.
  • Obtains signed physician orders for all services from physicians/offices or advises patient they must present a physician's order on the date of service.
  • Responsible for registering the patient for services. Validates, obtains and enters demographic, clinical and insurance information into the patient accounting system. Utilizes multiple modes of communication (phone, fax, patient portal/e-mail, mail, etc.) in a professional, accurate and courteous manner to obtain information and ensure good patient relations.
  • Coordinates Plan of Care, certification and other required information with physicians and payors.
  • Processes medical record requests timely, accurately and according to HIM and HIPPA guidelines
  • Strives to meet or exceed the expectations of patients, visitors and other staff members in the spirit of quality and excellence.
  • All other duties as assigned.


  • Education: High school graduate or GED is required. Associate's Degree or equivalent demonstrated work experience in lieu of degree preferred.
  • Experience: Two or more years' experience in physician's office, clinic, hospital business office, financial service setting or related area with customer service and collection of data and funds preferred.
  • Demonstrates understanding of Medicare, Medicaid and other third party information requirements and adheres to third party regulations.
  • Demonstrates working knowledge of third-party payor benefits and requirements and regulations impacting registration procedures.
  • Excellent communication skills are necessary in dealing with peers, internal and external customers. Demonstrates the ability to effectively and assertively communicate.
  • Demonstrates use of good judgement when dealing with patients, physicians and clinical staff. Demonstrates the ability to diffuse and handle difficult situations.
  • Ability to accurately complete data entry. Accuracy and attention to detail and time management skills are required.
  • Working knowledge of medical terminology and basic knowledge of ICD 9 and CPT codes.

Discovering opportunities, support and excellence – all while making a real difference in patients’ lives – begins at Mount Carmel. Find a new beginning and advance your career with us.

We do not discriminate on the basis of race, gender, religion, physical disability or any other classification protected under local, state or federal law.


Job Number: 00111679

Location: Columbus, OH

Organization Name: Mount Carmel Health System

Facility: MCHS - MOB #5-East - 5965 E Broad

Employment Type: Full time

Hours: 20