CRRC Sifang America Administrative Assistant - Production Department in Chicago, Illinois

CRRC Sifang America, Inc. is a subsidiary of CRRC Sifang, Company, Ltd. a world leader in the designing, engineering, and manufacturing of advanced passenger rail vehicles and high-speed trains. CRRC has produced rail cars operating in some of the world’s most populous and rapidly evolving cities and countries, including Beijing and Singapore.

We manufacture and refurbish railway high-grade passenger coaches and high-speed EMUs (manufactured by the joint venture BST); Refurbishing, assembling and rebuilding of rail transit equipment, such as various types of locomotives, passenger coaches, rapid transit vehicles, and so on; Manufacturing of road-rail vehicles and different types of special railway cars; Manufacturing of accessories for railway locomotives, and passenger coaches; Technical service for locomotive and rolling stock; Metal hot-working, export and import and other business.

The company has five major industrial structures and manufacturing bases, covering manufacturing of railway high-grade passenger coaches, refurbishing of railway high-grade passenger coaches, manufacturing of spare parts for locomotive and rolling stock and energy corollary equipment, casting and forging and logistics. Our Parent Company, CRRC Sifang Company, Ltd. has been in existence for 117 years.

In 2016, CRRC Sifang America was awarded a contract, for up to $1.3 billion, by the CTA to supply more than 840 new railcars. CRRC Sifang America believes Chicago’s new railcars should be built locally and will hire and train local residents for more than 160 good-paying, head-of-household jobs.

Summary

The Administrative Assistant will manage the office, and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties may include fielding telephone calls, receiving & directing visitors, word processing, creating spreadsheets & presentations and filing, as well as supporting the tool house when needed. Extensive software skills including SAP, internet research abilities and effective communication skills are required. They should be resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Essential Duties and Responsibilities

  • Act as the point of contact for internal and external clients

  • Maintain a clean and safe work environment at all times

  • General office administration, including but not limited to: Answer and direct phone calls, data entry, organize and schedule appointments, maintain contact lists, book travel arrangements, etc.

  • Plan meetings and take detailed minutes

  • Assistance in the development of & maintain documents to complete production tasks in compliance with the Car History Book requirements as well as CRRC Quality standards

  • Report relevant information to Production Leadership to maintain effective lines of communication

  • Must be willing and able to support the tool house team when needed

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Maintain filing & inventory management systems

  • Update and maintain office policies and procedures

  • Order office supplies as well as research new deals and suppliers

  • Submit and reconcile expense reports

  • Provide general support to leadership & visitors

  • Other duties as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

  • Technical Capacity

  • Personal Effectiveness/Credibility

  • Thoroughness/Attention to Detail

  • Collaboration Skills

  • Communication Proficiency

  • Flexibility

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, occasionally sending & receiving packages and some filing is required. This would require the ability to lift, stand, walk, bend, twist, reach and open filing cabinets as needed.

Required Education and Experience

  • Must be able to read, write, understand, translate and communicate effectively in English & Mandarin

  • 2+ years’ experience as an Administrative Assistant

  • Bachelors Degee or higher

  • Proficient understanding of MS Office

Preferred Education and Experience

  • Experience with SAP is a plus

  • 3-5 years of experience as an Administrative Assistant

  • Bachelor's degree

  • Advanced aptitude with MS Office

AAP/EEO Statement

CRRC is an equal opportunity employer. It is the policy of CRRC that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

ID: 2019-1108

Street: 13535 S Torrence Ave

Post End Date: 3/1/2019

Telecommute: No