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Realogy Holdings Corporation Office Administrator in Carlsbad, California


Requisition ID:


Job description:

Coldwell Banker is currently seeking an Office Administrator to work out of our Sacramento Sierra Oaks office. The Office Administrator is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the agents, the Office Administrator plays a key role in coordinating all the activities involved in, listing, sales and closings of properties. The Office Administrator is very instrumental in the smooth operation of the office. The majority of the duties of this position must be performed without delay. This is a critical position affecting almost every aspect of the operation of the sales office.

Essential Duties and Responsibilities (including but not limited to the following):

  • Manage aspects of transactions including: process listings, sales and closings in our in-house accounting and file management systems, and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents are submitted.

  • Support Manager with sales associates affiliation, educate sales associates on office equipment, transaction processing and other office systems, provide consistent level of support in the processing of all sell/buy transactions.

  • Complete branch accounts payables and receivables, obtain necessary approvals and submit to accounting department.

  • Complete all office administration tasks, including general office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.

  • Ensure all agents have a current real estate license. Notify branch manager if an agent has not renewed their license. Send renewed license to Licensing Department in a timely manner.

  • Cross train in supporting duties as needed to act as backup for OC and MC (including but not limited to Creating Marketing Flyers, Printing and Binding Listing Presentations)

Job Requirements:

  • High School Diploma or equivalent.

  • Two or more years’ experience in a customer centric business environment with administrative responsibility.

  • Proficiency in Microsoft Office Suite and internet-based software.

  • Critical problem-solving skills. Strong communication skills, verbal and written.

  • Ability to interact successfully with both internal and external customers at all levels.

  • Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions.

  • Ability to multi task, prioritize and be flexible with changing business needs in a team environment.

External Title:

Office Administrator

Employment type:


About us:

Since 1906, the Coldwell Banker® organization has been a premier provider of full-service residential and commercial real estate. Coldwell Banker is the oldest national real estate brand in the United States and today has a network of over 92,000 independent agents working in over 3,000 offices in 44 countries and territories. Following a series of industry firsts: the debut the Coldwell Banker On Location™ YouTube channel, the consumer-facing Blue Matter blog, the revamped platform and CBx, an exclusive iPad app that allows Coldwell Banker agents to utilize big data to augment their listing presentations. The Coldwell Banker System is a leader in niche markets such as resort, new homes and luxury properties through its Coldwell Banker Global LuxurySM marketing program.

EEO statement:

EOE AA M/F/Vet/Disability






Coldwell Banker Real Estate LLC