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Colleges of the Fenway Operations Specialist, College of Natural, Behavioral, and Health Sciences - Simmons University in Boston, Massachusetts

Job Summary

The Operations Specialist will manage all academic operations on behalf of the College?s Associate Deans, Department Chairs, and Program Directors of the CNBHS College, including but not limited to, data and budget management; oversight of faculty employment, review and workload processes and procedures; course scheduling; and reporting functions for the Office of the Dean. Reporting to the Director of Operations, and in support of the Associate Deans, Department Chairs and/or Program Directors, the Operations Specialist will manage and optimize the operational functions within the academic units within the College.

This is a high-profile, fast-paced, and dynamic environment. For more information about the College of natural Behavioral and Health Sciences please refer to our CNBHS.

Essential Functions

Data Management (40%)

Develop and implement data management best practices for the Department Chairs/Program Directors within the College Oversee faculty status, workload, and scheduling Manage database of adjunct teaching information (deployment, utilization, evaluations) Manage and report on enrollment statistics on majors, minors, and other key program activities and initiatives Deliver annual and/or semester based reports assisting and informing Department Chairs/Programs for regular analysis and ensuring data integrity Manage course evaluation and appropriate assessment recommendations And Other Duties as Assigned Budget Management (30%)

Develop, manage to, and monitor department(s) budget responsibilities Assist with budget planning and submission process Oversee timely invoice and expense management in collaboration with University?s accounting department Oversee student need assessment, and budgeting And Other Duties as Assigned Operations Management (30%)

Work collaboratively and Liaison with the Offices of the Registrar, Institutional Research and Human Resources Support faculty searches; submit job postings, managing applicant files and materials Support faculty review processes; manage dossier submission and review stages Support course scheduling Manage faculty appointment letters and records Manage vendor contracts on an as needed basis And Other Duties as Assigned Qualifications

Bachelor?s degree or equivalent work experience required Minimum of three to five years of work experience in an operations function Prior experience in higher education academic administration preferred Exceptional planning and organizational skills, and proven experience taking initiative and having ownership of projects Excellent working knowledge of MS Excel (specifically, advanced formulas, pivot tables and charts) Excellent communication, analytical thinking, and problem solving abilities Proven ability to perform duties with a high level of professionalism, flexibility; discretion, judgment, diplomacy and tact Ability to multi-task, adapt to changing priorities, and meet deadlines Experience with budgetary responsibilities a plus Knowledge of Tableau, Adobe Suite, Workday and/or other data management software Ability to work well with culturally diverse populations within an organization Required Application Materials:

Resume Cover Letter Salary Grade

S08 Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual?s community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices?at all levels, for all positions?ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

To apply, please visit:

Date Posted: 12/5/2019